Landscaping quote template
A quote is a fixed price for a defined scope of work — the number does not move unless the scope does. Download this one as a PDF or an Excel spreadsheet, or fill it in online: it comes preloaded with 12 landscaping line items you can edit, delete or price your own way, then export a PDF straight from the browser. Free, no signup, and nothing you type is uploaded anywhere.
Download the Landscaping quote template
The same sample document in two formats. The PDF is what a finished quote looks like; the spreadsheet has live formulas, so change a quantity or a rate and the totals follow.
No signup, no email, no watermark. Sample figures — edit everything. Opens in Excel, Numbers and Google Sheets.
See this quote filled in, in the builder — the same sample, editable.
Your Company Name
QuoteNo. QUO-1001
Bill to
Client Name
456 Client Street · Their City, ST 00000
Date Sep 1, 2026
Valid until Oct 1, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labor | |||
| Bed preparation, soil amendment and grading | 400 sq ft | $2.40 | $960.00 |
| Crew day, two-person with equipment | 2 day | $1,150.00 | $2,300.00 |
| Restricted-access surcharge (no machine entry) | 6 hr | $85.00 | $510.00 |
| Maintenance visit, mow, edge, blow | 1 ea | $65.00 | $65.00 |
| Materials | |||
| Shrub, 5-gal, supplied and planted | 1 ea | $78.00 | $78.00 |
| Tree, 15-gal, supplied, staked and planted | 1 ea | $295.00 | $295.00 |
| Hardwood mulch, installed 3 in. deep | 8 cu yd | $95.00 | $760.00 |
| Sod, supplied and laid | 400 sq ft | $1.65 | $660.00 |
| Subtotal | $5,628.00 | ||
| Tax (8.25%) | $147.92 | ||
| Total | $5,775.92 | ||
| Deposit due | $1,732.78 | ||
| Balance | $4,043.14 | ||
What a Landscaping quote needs on it
Landscaping bids split into two businesses with different paperwork: installs, which are projects, and maintenance, which is a recurring agreement. The estimate that causes trouble is the install that promises plants without saying who waters them. State the plant warranty, tie it to a written watering requirement, and price maintenance visits as their own agreement rather than a favor attached to the install.
Plant-and-mulch packages with measured beds quote cleanly, and maintenance quotes well because the scope repeats. For maintenance, quote per visit and per season so a client can see both numbers — the per-visit price is what they compare, the seasonal total is what they budget.
- Plant sizes by container, since a 3-gallon and a 15-gallon shrub are different jobs
- Plant warranty term and the watering requirement it depends on
- Soil amendment, drainage and grading — the below-ground work customers cannot see
- Irrigation zones and controller, if included, and who winterises
- Access constraints: gate width, machine access, spoil removal
- For maintenance: visit frequency, what a visit includes, and seasonal extras priced separately
And what every quote needs
Use a quote when you can see the whole job and control the variables: a like-for-like replacement, a measured area, a repeat job you have priced twenty times.
- A tightly written scope — a fixed price is only safe if the scope is exact
- Explicit exclusions, since anything unlisted is what a dispute will be about
- A change-order clause saying how additional work gets priced and approved
- An expiry date, because a fixed price cannot outlive your material costs
Landscaping line items included in this template
These load into the builder ready to edit. Prices are starting points, not our opinion of what you should charge — set your own and they save to your price book.
| Item | Unit | Typical rate |
|---|---|---|
| Labor | ||
| Bed preparation, soil amendment and grading | sq ft | $2.40 |
| Crew day, two-person with equipment | day | $1150.00 |
| Restricted-access surcharge (no machine entry) | hr | $85.00 |
| Maintenance visit, mow, edge, blow | ea | $65.00 |
| Seasonal cleanup, spring or fall | ea | $425.00 |
| Debris and spoil removal | ea | $340.00 |
| Materials | ||
| Shrub, 5-gal, supplied and planted | ea | $78.00 |
| Tree, 15-gal, supplied, staked and planted | ea | $295.00 |
| Hardwood mulch, installed 3 in. deep | cu yd | $95.00 |
| Sod, supplied and laid | sq ft | $1.65 |
| Irrigation zone, valve, heads and trenching | ea | $625.00 |
| Smart irrigation controller, installed | ea | $385.00 |
Rates are illustrative US figures and vary widely by market. Price your own work.
How landscapers price this work
Installs price by material plus crew day; maintenance prices per visit or per month with a seasonal schedule. Margin on installs is mostly in material markup and crew efficiency, which is why accurate square footage and access notes matter more here than hourly rate. Maintenance contracts price best annually and billed monthly, so winter months are not a cash trough.
Questions
- How long should a plant warranty be?
- One growing season is the common default, and it should be written as conditional on the customer watering per your instructions. Unconditional plant warranties are how landscapers end up replacing shrubs that died in an August with no irrigation, so state the watering requirement on the estimate rather than mentioning it at handover.
- Should landscaping maintenance be a separate agreement?
- Yes. Install and maintenance have different scopes, different billing rhythms and different cancellation terms. Bundling them makes the install look expensive and the maintenance look free — price them as two documents and both become easier to sell.
- How do I price a job the machine cannot reach?
- As its own line. Wheelbarrowing material through a 36-inch gate can double the labor on a bed install. Note the access constraint on the estimate with the added hours priced separately, so the customer understands what their fence is costing them.
- What is the difference between a quote and an estimate?
- A quote is a fixed price you are committing to; an estimate is an informed projection that can move. In practice many customers use the words interchangeably, so the safer approach is to label the document clearly and let the terms on the page say which one you mean.
- Can I change a quote after the customer accepts it?
- Not for the scope you quoted — that is the point of quoting. You change the price by changing the scope, through a written change order the customer approves before the extra work happens. Verbal change orders are how contractors end up eating costs.
- How do I protect a fixed price against surprises?
- Exclusions and allowances. List what is not included, and where you cannot see behind a wall, quote an allowance with a stated unit rate for anything beyond it. That keeps the headline price fixed while pricing the unknown honestly.
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