Landscaping quote template
A quote is a fixed price for a defined scope of work — the number does not move unless the scope does. Download this one as a PDF or an Excel spreadsheet, or fill it in online: it comes preloaded with 12 landscaping line items you can edit, delete or price your own way, then export a PDF straight from the browser. Free, no signup, and nothing you type is uploaded anywhere.
Download the Landscaping quote template
The same sample document in two formats. The PDF is what a finished quote looks like; the spreadsheet has live formulas, so change a quantity or a rate and the totals follow.
No signup, no email, no watermark. Sample figures — edit everything. Opens in Excel, Numbers and Google Sheets.
See this quote filled in, in the builder — the same sample, editable. It opens as an estimate — the builder files quotes that way — so the heading and the number change.
Your Company Name
QuoteNo. QUO-1001
Bill to
Client Name
456 Client Street · Their City, ST 00000
Date Sep 1, 2026
Valid until Oct 1, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labor | |||
| Bed preparation, soil amendment and grading | 400 sq ft | $2.40 | $960.00 |
| Crew day, two-person with equipment | 2 day | $1,150.00 | $2,300.00 |
| Restricted-access surcharge (no machine entry) | 6 hr | $85.00 | $510.00 |
| Maintenance visit, mow, edge, blow | 1 ea | $65.00 | $65.00 |
| Materials | |||
| Shrub, 5-gal, supplied and planted | 1 ea | $78.00 | $78.00 |
| Tree, 15-gal, supplied, staked and planted | 1 ea | $295.00 | $295.00 |
| Hardwood mulch, installed 3 in. deep | 8 cu yd | $95.00 | $760.00 |
| Sod, supplied and laid | 400 sq ft | $1.65 | $660.00 |
| Subtotal | $5,628.00 | ||
| Tax (8.25%) | $147.92 | ||
| Total | $5,775.92 | ||
| Deposit due | $1,732.78 | ||
| Balance | $4,043.14 | ||
What a Landscaping quote needs on it
Plant-and-mulch packages with measured beds quote cleanly, and maintenance quotes well because the scope repeats. For maintenance, quote per visit and per season so a client can see both numbers — the per-visit price is what they compare, the seasonal total is what they budget.
- Measured beds and plant counts by species and container size
- Irrigation zones and controller, if included, and who winterises
- For maintenance: visit frequency, what a visit includes, and seasonal extras priced separately
- Both the per-visit and the seasonal total on maintenance, since clients compare one and budget the other
- Access constraints priced as their own line, because a 36-inch gate can double bed-install labor
And what every quote needs
Use a quote when you can see the whole job and control the variables: a like-for-like replacement, a measured area, a repeat job you have priced twenty times.
- A tightly written scope — a fixed price is only safe if the scope is exact
- Explicit exclusions, since anything unlisted is what a dispute will be about
- A change-order clause saying how additional work gets priced and approved
- An expiry date, because a fixed price cannot outlive your material costs
Landscaping line items included in this template
These load into the builder ready to edit. Prices are starting points, not our opinion of what you should charge — set your own and they save to your price book.
| Item | Unit | Typical rate |
|---|---|---|
| Labor | ||
| Bed preparation, soil amendment and grading | sq ft | $2.40 |
| Crew day, two-person with equipment | day | $1150.00 |
| Restricted-access surcharge (no machine entry) | hr | $85.00 |
| Maintenance visit, mow, edge, blow | ea | $65.00 |
| Seasonal cleanup, spring or fall | ea | $425.00 |
| Debris and spoil removal | ea | $340.00 |
| Materials | ||
| Shrub, 5-gal, supplied and planted | ea | $78.00 |
| Tree, 15-gal, supplied, staked and planted | ea | $295.00 |
| Hardwood mulch, installed 3 in. deep | cu yd | $95.00 |
| Sod, supplied and laid | sq ft | $1.65 |
| Irrigation zone, valve, heads and trenching | ea | $625.00 |
| Smart irrigation controller, installed | ea | $385.00 |
Rates are illustrative US figures and vary widely by market. Price your own work.
Questions
- Should landscaping maintenance be a separate agreement?
- Yes. Install and maintenance have different scopes, different billing rhythms and different cancellation terms. Bundling them makes the install look expensive and the maintenance look free — price them as two documents and both become easier to sell.
- How should I quote a maintenance contract?
- Per visit and per season, both shown. The per-visit price is what a client compares against the other quote in their inbox; the seasonal total is what they actually budget. Price annually and bill monthly so the winter months are not a cash trough for you or a surprise for them.
- What makes a planting job quotable at a fixed price?
- Measured beds and a known plant list on ground you have assessed. Plant-and-mulch packages quote cleanly because the quantities are countable and the labor is predictable. Grading, drainage and anything requiring a machine on unknown ground belongs on an estimate until the ground has been opened.
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