Roofing invoice template

Download the Roofing invoice template

The same sample document in two formats. The PDF is what a finished invoice looks like; the spreadsheet has live formulas, so change a quantity or a rate and the totals follow.

No signup, no email, no watermark. Sample figures — edit everything. Opens in Excel, Numbers and Google Sheets.

See this invoice filled in, in the builder — the same sample, editable.

What a Roofing invoice needs on it

Roofing estimates are won on squares and decking. Two bids on the same house differ mostly in what they assume about layers to tear off and how much rotten sheathing they expect to find — and the bid that stays silent on decking is the one that produces an angry change order on day two. Price the tear-off by layer, carry a stated decking allowance with a unit rate, and separate the manufacturer warranty from your workmanship warranty.

A roofing invoice should state the product installed and both warranty terms, because it is the document the homeowner needs to register a manufacturer warranty and the one an insurer will ask for after the next storm. Note the actual decking sheets used against the allowance so the final number reconciles line by line.

• Roof area in squares and the pitch, since both drive labor
• How many layers come off, priced per layer rather than assumed
• A decking replacement allowance with a per-sheet rate for anything beyond it
• Underlayment and ice-and-water coverage, named by product not by category
• Both warranties, stated separately: manufacturer material term and your workmanship term
• Dumpster, magnet sweep and debris haul-off — the parts customers notice when missing

And what every invoice needs

Send it the day the work is finished. Invoices sent within 24 hours get paid materially faster than ones that go out at the end of the month.

• A due date, not just terms — "Net 14" means less to a homeowner than a date
• Any deposit already paid, credited on the page so the balance is unarguable
• Payment instructions the customer can act on without calling you
• The estimate number it came from, so the customer can reconcile the two

Roofing line items included in this template

These load into the builder ready to edit. Prices are starting points, not our opinion of what you should charge — set your own and they save to your price book.

Rates are illustrative US figures and vary widely by market. Price your own work.

How roofing contractors price this work

Roofing prices per square (100 sq ft) for material and labor, with adders for pitch, height, layers and complexity. The unknown is always the deck. Experienced roofers quote a fixed price including a specific number of sheets of replacement decking, then a stated per-sheet rate beyond it — that keeps the headline number competitive without absorbing rot you could not see from the ground.

Questions

How should a roofing estimate handle rotten decking?

With an allowance, not silence. Include a set number of sheets in the base price and state a per-sheet rate beyond it. The customer sees a real number up front, and replacing eleven sheets instead of four becomes an arithmetic conversation rather than an argument.

What is the difference between a manufacturer and workmanship warranty?

The manufacturer warranty covers the shingle defect and comes from the maker; the workmanship warranty covers your installation and comes from you. Customers routinely hear "50-year warranty" and believe you are on the hook for fifty years. Print the two separately with their own terms and you avoid that conversation entirely.

Should I collect a deposit on a roof?

Common practice is a deposit at material delivery rather than at signing, which is easier for a customer to accept because they can see what they paid for sitting in their driveway. Some states cap residential deposits, so check yours before setting a percentage.

What has to be on an invoice?

At minimum: your business name and contact details, the customer, an invoice number, the date, an itemised description of what was done, the amount due, and how to pay. Trades that carry a license usually put the license number on it too, and in some jurisdictions that is required.

How soon should I invoice after finishing a job?

Same day where you can. The gap between finishing and invoicing is the single easiest lever on how fast you get paid, and it costs nothing to close.

Can I charge a late fee?

Usually, if you stated it before the work — commonly 1 to 1.5% per month. It has to be on the estimate or your terms, not introduced for the first time on an overdue invoice, and some states cap the rate. Check your own state before relying on it.