Flooring quote template
A quote is a fixed price for a defined scope of work — the number does not move unless the scope does. Download this one as a PDF or an Excel spreadsheet, or fill it in online: it comes preloaded with 12 flooring line items you can edit, delete or price your own way, then export a PDF straight from the browser. Free, no signup, and nothing you type is uploaded anywhere.
Download the Flooring quote template
The same sample document in two formats. The PDF is what a finished quote looks like; the spreadsheet has live formulas, so change a quantity or a rate and the totals follow.
No signup, no email, no watermark. Sample figures — edit everything. Opens in Excel, Numbers and Google Sheets.
See this quote filled in, in the builder — the same sample, editable.
Your Company Name
QuoteNo. QUO-1001
Bill to
Client Name
456 Client Street · Their City, ST 00000
Date Sep 1, 2026
Valid until Oct 1, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Materials | |||
| Luxury vinyl plank, 20 mil wear layer | 400 sq ft | $3.85 | $1,540.00 |
| Engineered hardwood, 7 in. wide plank | 400 sq ft | $7.20 | $2,880.00 |
| Porcelain tile, supplied | 400 sq ft | $4.60 | $1,840.00 |
| Underlayment and moisture barrier | 400 sq ft | $0.65 | $260.00 |
| Labor | |||
| Install, floating floor | 400 sq ft | $2.75 | $1,100.00 |
| Install, glue-down or nail-down | 400 sq ft | $3.90 | $1,560.00 |
| Demo and disposal of existing floor | 400 sq ft | $1.85 | $740.00 |
| Furniture moving and appliance disconnect | 6 hr | $85.00 | $510.00 |
| Subtotal | $10,430.00 | ||
| Tax (8.25%) | $537.90 | ||
| Total | $10,967.90 | ||
| Deposit due | $3,290.37 | ||
| Balance | $7,677.53 | ||
What a Flooring quote needs on it
Flooring estimates go wrong below the surface. The material is easy to price per square foot; what moves the number is whether the subfloor is flat, whether the old floor comes up clean, and how many transitions and stair nosings the job actually has. Price levelling as a stated allowance, count the transitions on the estimate, and include the waste factor in writing so a customer is not surprised to be buying ten percent more material than their room measures.
Open floors with a measured area and a checked subfloor quote well as a fixed price. Hold the price on material and install, and carry levelling as an allowance — that is the line that turns a fixed price from a gamble into a plan.
- Material by product name, wear layer and plank size — not "LVP"
- Subfloor preparation: levelling compound, flatness tolerance, and an allowance if unknown
- Waste factor as a stated percentage, and whether the customer keeps the offcuts
- Transitions, thresholds, stair nosings and quarter round, counted rather than assumed
- Whether furniture moving, appliance disconnect and old-floor disposal are included
- Acclimation time, because installing wood the day it arrives is how callbacks start
And what every quote needs
Use a quote when you can see the whole job and control the variables: a like-for-like replacement, a measured area, a repeat job you have priced twenty times.
- A tightly written scope — a fixed price is only safe if the scope is exact
- Explicit exclusions, since anything unlisted is what a dispute will be about
- A change-order clause saying how additional work gets priced and approved
- An expiry date, because a fixed price cannot outlive your material costs
Flooring line items included in this template
These load into the builder ready to edit. Prices are starting points, not our opinion of what you should charge — set your own and they save to your price book.
| Item | Unit | Typical rate |
|---|---|---|
| Materials | ||
| Luxury vinyl plank, 20 mil wear layer | sq ft | $3.85 |
| Engineered hardwood, 7 in. wide plank | sq ft | $7.20 |
| Porcelain tile, supplied | sq ft | $4.60 |
| Underlayment and moisture barrier | sq ft | $0.65 |
| Self-levelling compound | bag | $42.00 |
| Transition strip or threshold | ea | $48.00 |
| Stair nosing, supplied and fitted | ea | $85.00 |
| Quarter round, installed and finished | ft | $4.75 |
| Labor | ||
| Install, floating floor | sq ft | $2.75 |
| Install, glue-down or nail-down | sq ft | $3.90 |
| Demo and disposal of existing floor | sq ft | $1.85 |
| Furniture moving and appliance disconnect | hr | $85.00 |
Rates are illustrative US figures and vary widely by market. Price your own work.
How flooring contractors price this work
Flooring prices per square foot for material and per square foot for labor, with adders for pattern layout, stairs and demolition. The reliably underpriced parts are subfloor prep and trim work, which is why experienced installers quote levelling as an allowance with a per-bag or per-square-foot rate rather than eyeballing it from a doorway.
Questions
- What waste factor should a flooring estimate use?
- Ten percent is the usual baseline for a straight lay, rising to fifteen or more for diagonal and herringbone patterns or rooms with many cuts. Put the percentage on the estimate. Customers who measure their own room and get a different number assume you are padding, and one line explaining waste prevents that entirely.
- How should I price subfloor levelling before I see it?
- As an allowance with a unit rate — for example, a set number of bags of levelling compound included, with a stated price per bag beyond it. It gives the customer a real number and it means an unexpectedly bad slab is arithmetic rather than a renegotiation.
- Who is responsible for moving furniture and appliances?
- Whoever the estimate says, which is why it should say. Furniture moving, appliance disconnect and reconnect, and toilet pulls for bathroom flooring are all real labor. Price them or exclude them by name; leaving it unstated means you will do it for free on install day.
- What is the difference between a quote and an estimate?
- A quote is a fixed price you are committing to; an estimate is an informed projection that can move. In practice many customers use the words interchangeably, so the safer approach is to label the document clearly and let the terms on the page say which one you mean.
- Can I change a quote after the customer accepts it?
- Not for the scope you quoted — that is the point of quoting. You change the price by changing the scope, through a written change order the customer approves before the extra work happens. Verbal change orders are how contractors end up eating costs.
- How do I protect a fixed price against surprises?
- Exclusions and allowances. List what is not included, and where you cannot see behind a wall, quote an allowance with a stated unit rate for anything beyond it. That keeps the headline price fixed while pricing the unknown honestly.
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