Flooring invoice template
An invoice is the request for payment once the work is done — the document that actually gets you paid. Download this one as a PDF or an Excel spreadsheet, or fill it in online: it comes preloaded with 12 flooring line items you can edit, delete or price your own way, then export a PDF straight from the browser. Free, no signup, and nothing you type is uploaded anywhere.
Download the Flooring invoice template
The same sample document in two formats. The PDF is what a finished invoice looks like; the spreadsheet has live formulas, so change a quantity or a rate and the totals follow.
No signup, no email, no watermark. Sample figures — edit everything. Opens in Excel, Numbers and Google Sheets.
See this invoice filled in, in the builder — the same sample, editable.
Your Company Name
InvoiceNo. INV-1001
Bill to
Client Name
456 Client Street · Their City, ST 00000
Date Sep 1, 2026
Due Sep 15, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Materials | |||
| Luxury vinyl plank, 20 mil wear layer | 400 sq ft | $3.85 | $1,540.00 |
| Engineered hardwood, 7 in. wide plank | 400 sq ft | $7.20 | $2,880.00 |
| Porcelain tile, supplied | 400 sq ft | $4.60 | $1,840.00 |
| Underlayment and moisture barrier | 400 sq ft | $0.65 | $260.00 |
| Labor | |||
| Install, floating floor | 400 sq ft | $2.75 | $1,100.00 |
| Install, glue-down or nail-down | 400 sq ft | $3.90 | $1,560.00 |
| Demo and disposal of existing floor | 400 sq ft | $1.85 | $740.00 |
| Furniture moving and appliance disconnect | 6 hr | $85.00 | $510.00 |
| Subtotal | $10,430.00 | ||
| Tax (8.25%) | $537.90 | ||
| Total | $10,967.90 | ||
What a Flooring invoice needs on it
Reconcile the area on a flooring invoice: square footage estimated, square footage installed, and waste actually consumed. Homeowners measure their own rooms, so a total that does not tie back to a figure they can check themselves is the one that gets queried. Note the dye lot alongside it — three years on, a damaged plank cannot be matched without that number, and nobody keeps the carton.
- Offcuts left with the customer or hauled away, as agreed
- The underlayment used, since a floor warranty claim asks what is beneath it
- Subfloor work actually performed against the allowance you quoted
- Transitions and trim installed, counted
- Deposit credited, balance due, and your payment terms
And what every invoice needs
Send it the day the work is finished. Invoices sent within 24 hours get paid materially faster than ones that go out at the end of the month.
- A due date, not just terms — "Net 14" means less to a homeowner than a date
- Any deposit already paid, credited on the page so the balance is unarguable
- Payment instructions the customer can act on without calling you
- The estimate number it came from, so the customer can reconcile the two
Flooring line items included in this template
These load into the builder ready to edit. Prices are starting points, not our opinion of what you should charge — set your own and they save to your price book.
| Item | Unit | Typical rate |
|---|---|---|
| Materials | ||
| Luxury vinyl plank, 20 mil wear layer | sq ft | $3.85 |
| Engineered hardwood, 7 in. wide plank | sq ft | $7.20 |
| Porcelain tile, supplied | sq ft | $4.60 |
| Underlayment and moisture barrier | sq ft | $0.65 |
| Self-levelling compound | bag | $42.00 |
| Transition strip or threshold | ea | $48.00 |
| Stair nosing, supplied and fitted | ea | $85.00 |
| Quarter round, installed and finished | ft | $4.75 |
| Labor | ||
| Install, floating floor | sq ft | $2.75 |
| Install, glue-down or nail-down | sq ft | $3.90 |
| Demo and disposal of existing floor | sq ft | $1.85 |
| Furniture moving and appliance disconnect | hr | $85.00 |
Rates are illustrative US figures and vary widely by market. Price your own work.
Questions
- What should a flooring invoice reconcile?
- Square footage estimated, square footage installed and waste actually consumed. Homeowners measure their own rooms, so a total that does not tie back to a figure they can check themselves is the one that gets queried. Showing the three numbers settles it before the question is asked.
- Why record the dye lot on an invoice?
- Because three years on, a damaged plank cannot be matched without it, and nobody keeps the carton. It is one line that makes you the contractor the homeowner calls back rather than the one whose paperwork turned out to be useless at the moment it mattered.
- How do I invoice levelling that went past the allowance?
- Show the allowance, the rate and the actual quantity used. Subfloor prep is the flooring line that most often grows, and bags of compound are easy to count. An invoice that does the arithmetic in public rarely gets argued with; a revised lump sum usually does.
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