Painting quote template
A quote is a fixed price for a defined scope of work — the number does not move unless the scope does. Download this one as a PDF or an Excel spreadsheet, or fill it in online: it comes preloaded with 12 painting line items you can edit, delete or price your own way, then export a PDF straight from the browser. Free, no signup, and nothing you type is uploaded anywhere.
Download the Painting quote template
The same sample document in two formats. The PDF is what a finished quote looks like; the spreadsheet has live formulas, so change a quantity or a rate and the totals follow.
No signup, no email, no watermark. Sample figures — edit everything. Opens in Excel, Numbers and Google Sheets.
See this quote filled in, in the builder — the same sample, editable. It opens as an estimate — the builder files quotes that way — so the heading and the number change.
Your Company Name
QuoteNo. QUO-1001
Bill to
Client Name
456 Client Street · Their City, ST 00000
Date Sep 1, 2026
Valid until Oct 1, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labor | |||
| Interior walls, two finish coats | 400 sq ft | $2.15 | $860.00 |
| Ceilings, flat white, two coats | 400 sq ft | $1.85 | $740.00 |
| Trim, doors and casing, brush and roll | 40 ft | $4.25 | $170.00 |
| Interior door, both faces and edges | 1 ea | $110.00 | $110.00 |
| Materials | |||
| Premium interior latex, eggshell | 5 gal | $68.00 | $340.00 |
| Exterior acrylic, satin | 5 gal | $82.00 | $410.00 |
| Stain-blocking primer | 5 gal | $55.00 | $275.00 |
| Masking, drop cloths and floor protection | 1 ea | $135.00 | $135.00 |
| Subtotal | $3,040.00 | ||
| Tax (8.25%) | $95.70 | ||
| Total | $3,135.70 | ||
| Deposit due | $940.71 | ||
| Balance | $2,194.99 | ||
What a Painting quote needs on it
Interior repaints with sound walls quote cleanly: measured area, stated coats, named product. Fix that price and list excluded surfaces explicitly — the fixed-price painting disputes are almost always about a closet or a ceiling nobody mentioned.
- Measured area and stated coats, which is what makes a painting price fixable
- Product line and sheen by name, since "premium paint" means nothing on a bid
- Prep as its own priced line, because it is most of the labor and all of the quality difference
- Every excluded surface listed explicitly — closets, ceilings, the inside of cabinets
- Whether furniture moving, masking and floor protection are yours or theirs
And what every quote needs
Use a quote when you can see the whole job and control the variables: a like-for-like replacement, a measured area, a repeat job you have priced twenty times.
- A tightly written scope — a fixed price is only safe if the scope is exact
- Explicit exclusions, since anything unlisted is what a dispute will be about
- A change-order clause saying how additional work gets priced and approved
- An expiry date, because a fixed price cannot outlive your material costs
Painting line items included in this template
These load into the builder ready to edit. Prices are starting points, not our opinion of what you should charge — set your own and they save to your price book.
| Item | Unit | Typical rate |
|---|---|---|
| Labor | ||
| Interior walls, two finish coats | sq ft | $2.15 |
| Ceilings, flat white, two coats | sq ft | $1.85 |
| Trim, doors and casing, brush and roll | ft | $4.25 |
| Interior door, both faces and edges | ea | $110.00 |
| Cabinet doors and frames, sprayed | ea | $145.00 |
| Exterior siding, prep and two coats | sq ft | $3.10 |
| Patch, sand, caulk and spot-prime | hr | $78.00 |
| Pressure wash and surface prep, exterior | ea | $425.00 |
| Materials | ||
| Premium interior latex, eggshell | gal | $68.00 |
| Exterior acrylic, satin | gal | $82.00 |
| Stain-blocking primer | gal | $55.00 |
| Masking, drop cloths and floor protection | ea | $135.00 |
Rates are illustrative US figures and vary widely by market. Price your own work.
Questions
- Should prep be a separate line item?
- Yes, if you want to win against low bids. Prep is most of the labor and all of the quality difference. A line reading "patch, sand, caulk and spot-prime — 6 hrs" tells a customer where the money goes; a single "paint living room" line invites them to assume everyone is offering the same thing.
- Which painting work can I quote at a fixed price?
- Interior repaints with sound walls: measured area, stated coats, named product. Fix that price and list excluded surfaces explicitly — the fixed-price painting disputes are almost always about a closet, a ceiling or the inside of a cabinet that nobody mentioned until the last day.
- Does naming the paint product actually matter on a quote?
- It is how a customer sees that two bids are not the same job. Product line and sheen determine coverage, durability and how the wall looks in raking light, and the cheaper bid is often quoting a builder-grade line. Name the product and the comparison becomes about what they are buying rather than what it costs.
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